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Saturn27 produces a number of products to assist users of Practice Management Systems.

 

Both i-balance and i-vat are available on a subscription basis.

 

 i-balance for the Elite Practice Management System

  

i-vat
EU VAT Compliance for your Practice Management System 
Maintaining the financial integrity of your Elite database is a time consuming and critical responsibility. Many tasks need to be actioned prior to actually agreeing the financial position of the system. Batches reviewed, audits gathered and reports generated. These lengthy tasks can often mean balancing your system doesn’t happen as regular as it should! The longer balancing is left the harder it is to find errors and incorrect entries.

 

What does i-balance do?

i-balance speeds up the whole process of balancing on Elite. There is no longer the need to ensure that your batches are finalised prior to balancing, you no longer have to gather your audit records and you no longer have to wait around to run reports.

 

i-balance does:-

  • Processes any outstanding audit records.
  • Gathers all the matter ledger and general ledger information
    taking into account any un-finalised transactions.
  • Produces a balancing report for all the collected information.
  • Highlights system issues i.e. batches that have finalised incorrectly,
    manual transactions in system accounts.

The i-balance process is designed to run overnight so daily balancing of your firms financial integrity is simple and quick without the need to have any of your team working late or dialling into the system in the early hours of the morning!

Areas i-balance checks:-

  • Accounts Receivable
  • Accounts Payable
  • WIP Time and Cost
  • Trust
  • Inter-company Accounts
  • Fee Income
  • VAT Accounts
  • Matter and Timekeeper Statistics

 

  

 

January 1 2010 brings in a number of changes to the VAT processing and reporting requirements for firms trading with clients in the EU.

How will your business comply?

 

What does i-vat do?
i-vat automates the VAT number validation process – provides exception reporting, statutory EU reports and the ability to provide audit information relating to VAT number reviews. i-vat will:

  • Facilitate online and near real-time validation of VAT codes that have been captured or amended in the time and billing application, validating the codes whenever and wherever they are created or updated in the system - for example when clients or matters are created or when codes get changed during the billing process.
  • Utilise:-
    • Web service technology to interrogate the EU database using the VAT Information Exchange System (VIES), and validate the codes.
  • Write an audit trail recording the consultation identifier and other data received (for example, where the data exists i-vat will store and check the client name).
  • Report any errors via email to the appropriate timekeepers and administrative staff.
    Integrate as an add-on product for Elite Enterprise, Elite 3e, ADERANT Expert and other leading Practice Management Systems.
  • Designed to be incorporated into the firm’s inception and know your client processes either in the vanilla PMS or in Workflow (including Metastorm, Windows Workflow Foundation and FloSuite).
  • Handles VAT code checking for client, matter and bill level including non-standard billing e.g. Splits, Joints, multipayor and alternative addresses.
  • Requires no changes to current processes, which means billers are not burdened with extra work during a busy month end.
  • Produce audit logs, monthly or quarterly uploads to the EU member’s tax authority and human readable versions for completion of ESLs.
  • Configurable to check all VAT numbers for EU clients and also to generate a pre-emptive report highlighting any missing VAT numbers before billing occurs.
  • In anticipation of future legislation in this area, i-vat will optionally validate vendor VAT codes.